Information Policy

Introduction

Medipathways College recognises the importance of all published information being clear, transparent, accurate, and consistent.

It also aims to ensure that information for prospective students, current students, staff, and  other stakeholders should be easily accessible, and that the form and presentation of information should take into account the requirements of a diverse audience.

Scope of Policy

This policy covers all printed and electronic material both for internal and external audiences.

Responsibilities

It is the responsibility of the Academic Registrar to coordinate all processes in ensuring the quality of information produced.

Course leaders should annually monitor all externally published information relating to teaching, learning, and assessment.

The Quality Management & Advisory Team (QMAT) is responsible for reviewing all new and amended material for publication

The TLA Committee is responsible for signing off all new and amended material for publication.

Student review of all published material is encouraged and student representatives are invited to meet all meetings of QMAT and the TLA.

Details of Policy

Medipathways has compiled an Information Grid which lists the type and location of published information.

Clear information relating to application, admission, registration, entry requirements, indicators on costs of study, additional costs associated, and general living expenses, should be made available through the website and prospectus.

Clear information on progression routes from our courses should be available on our website.

All information should be made available in different   formats to suit  specific needs of a prospective student, if requested.   

Policies on equal opportunities should be provided to students through the Website, and the Academic Rules, Regulations and Policies Handbook.

Medipathways will enable prospective students to take an informed decision in selecting a course suitable to their preferences by providing accurate information, advice and support.

Accurate information relating to the nature and design of the curriculum, teaching, supervision and support, VLE, information about study abroad, accommodation options, resources and facilities, membership of student union, etc. should be made available to prospective students through the website or prospectus.

Detailed information on the course, syllabus, modules, learning resources, teaching & support, assignments, marking criteria and progression avenues etc. should be provided in the Academic Rules, Regulations and Policies Handbook which is posted on the website/Medimoodle.

Detailed information relating to welfare support, access to Moodle (virtual learning environment), memberships of various libraries, work placements and enhancement initiatives like MediMentoring should be included in the Induction pack provided to students and in the Student Handbook.

All staff involved in the management of academic quality should have access to comprehensive information on the curriculum, learning outcomes,  assessment strategies and processes through the TLA Handbook.

Feedback is obtained on the quality of information available  on the website, Medimoodle, and Student Handbooks from all the students to identify and correct omissions if any and improve the information sources to meet the expectations of stakeholders.

Medipathways’ Student Charter, describing what students and the College may expect from each other, will be made available to prospective and current students through the website, prospectus and student Induction pack, and should also be available on Medimoodle.

The framework for student engagement in managing academic quality, role of student representatives, extra curricular activities for student enrichment, and information on complaints and appeals procedures will be made known to  students through Medimoodle and the Academic Handbook.

Medipathways should ensure that detailed records of students’ performance and  their grades are kept in safe custody.

Records on non-academic achievements should be maintained fairly and accurately.

Medipathways should ensure that all students’ academic and non-academic performance records are maintained for a period of six years after students have left the course.

Medipathways should provide complete records of student performance when they leave the course.

University of Buckingham provides all the transcripts and certificates  as per its policies and procedures.

Changes and updating information

Any new information or updates to be published on the website or any of the published sources should be processed through the following stages.

Stage 1 – The staff responsible for various academic/administrative areas (originator)  draft the information / changes.

Stage 2 – The proposed change or additional information is discussed by the Quality Monitoring & Advisory Team (QMAT) for its relevance, expectations, accuracy, completeness, and compliance with the quality code.

Stage 3 – The material is then proof read by the Academic Registrar and one other member of staff.

Stage 4 – Student representatives will be asked for their feedback.

Stage 5 – Where necessary, such drafts are forwarded to the University of Buckingham for comments, suggestions and approval.

Prospectuses, programme specifications, programme handbooks, programme leaflets and brochures and any other material used to provide information on programmes offered in collaboration with the University of Buckingham for prospective and current students must be approved by the University before use.  Such materials must be submitted to the Collaborations Department in the first instance.

Stage 6 – The Teaching, Learning and Assessment Committee will discuss any proposed changes and sign off the material.